Metabolomics 2025

Sponsorship Details

Thank you for registering as a Silver or University/Non-Profit sponsor for Metabolomics 2024! Below are a few things to be aware of to ensure your organization takes advantage of all benefits that come with your sponsorship.

SILVER AND UNIVERSITY/NON-PROFIT SPONSORS SPONSORS

SEND ORGANIZATION LOGO
To place your logo on the conference website and other conference materials, send both a high-res logo (ex. .ai or .eps file, vector art preferred) as well as a .jpg file of your company logo. Send these files to info@metabolomicssociety.org. Once payment has been received for your sponsorship, the logo will be displayed on the conference website.

ADDITIONAL SPONSORSHIP OPPORTUNITIES
You can elect to broaden the exposure of your company/organization to conference attendees through the add-on sponsorship opportunities. For more information, please review the additional options listed on page 7 of the Sponsorship Brochure.

HOTEL RESERVATIONS
All registrants attending Metabolomics 2024 are responsible for booking their own hotel accommodations. Please visit the Hotel Information page on the conference website to book your room. Attendees are responsible for all travel and hotel costs.

INDIVIDUAL CONFERENCE REGISTRATION
All exhibition staff must be registered to attend Metabolomics 2024 and must wear their Conference badge to gain access to the exhibition area. To access the Exhibitor Portal and take advantage of the (1) discounted full conference registration that comes with your sponsorship package, please refer to the "Sponsorship Details Available" email sent to your Sponsor Coordinator.

For additional exhibition staff requiring an "Exhibit Hall Only" badge (no access to science sessions or events outside of the exhibit hall), the cost is $315.00 USD. Note: The person who completed the sponsor registration is NOT registered for the event. Please contact info@metabolomicssociety.org with any questions.

The fee for the discounted conference registration is on the tiered scale detailed below.

Through April 1, 2024 - $560.00
Through May 20, 2024 - $655.00
Beginning May 21, 2024 - $705.00

IMPORTANT: Please register each person with their individual email address, that is separate from the email address used to register your sponsorship. The information on your sponsorship registration will be overwritten when the same email address is used. Each registration needs to have a unique email address to keep the registration records separate in the system.

PRELIMINARY EXHIBIT HALL HOURS
Booths should be staffed during dedicated exhibit hall hours listed below. The hall will be open all day, however the off-times will have very low traffic. It is up to each sponsor to determine whether or not they will staff their booth during the low traffic periods.

Monday, June 17 17:15 - 18:45
Dedicated Exhibit Hall Hours:
17:15 - 18:45 Welcome Reception and Poster Session 1

Tuesday, June 18 09:15 - 18:45
Dedicated Exhibit Hall Hours:
09:30 - 10:15 Break in Exhibit Area
12:00 - 13:30 Lunch served in Exhibit Area
15:00 - 15:30 Break in Exhibit Area
17:15 - 18:45 Poster Session 2

Wednesday, June 19 09:15 - 18:45
Dedicated Exhibit Hall Hours:
09:30 - 10:15 Break in Exhibit Area
12:00 - 13:30 Lunch served in Exhibit Area
15:00 - 15:30 Break in Exhibit Area
17:15 - 18:45 Poster Session 3

Thursday, June 20 09:15 - 10:30
Dedicated Exhibit Hall Hours:
09:30 - 10:30 Poster Session 4
12:15 - 13:30 Lunch served in Exhibit Area

EXHIBITION DISPLAY SPACE
All sponsorship packages come only with the space for your display in the Exhibit Area. All schell scheme or custom booth builds are the responsibility of the sponsor. Information on ordering items directly through the exhibition management company is coming soon.

EXHIBITION MANAGEMENT
Exhibitors will work directly with the Sakura International to organize their booth needs. Please begin by filling out the Exhibitor Booth Form by April 19, 2024. Any questions regarding the order form or your booth build can be directed to Michiko Jackson at michiko_jackson@sakurain.co.jp.

Shipping Instructions
Freight to the ATC Hall must only arrive between June 11 – 13 and between the hours of 9 a.m. – 5 p.m (GMT +9).

All exhibitor materials must be cleared and shipped from the ATC Hall on June 20. No exhibitor materials may be left at the ATC Hall after June 20.

Shipping Label for Exhibitor Materials (must arrive June 11 – 13, 2024 between the hours of 9 a.m. – 5 p.m. (GMT +9))

The Conference Organizers request that a company representative be present during exhibition stand move in and move out to supervise the safe delivery, construction, removal and collection of all exhibits. The Organizers will not be held responsible for theft of an Exhibitor's goods, or responsibility for damage to property or lost shipments.

Table Top Set-Up:
Monday, June 17, 2024: 08:00 – 16:00
All stands must be set up, materials cleared and staff in place by 16:00 on Monday, June 17, 2024.

Table Top Dismantle:
13:30 – 17:00 on Thursday, June 20, 2024
All stands and materials must be cleared by 17:00 on Thursday, June 20, 2024.

Please ensure you advise your stand designers and builders that it must be possible to build and dismantle all stand designs within this timeframe.

LEAD MANAGEMENT
As prospects visit your booth, use the conference app to scan the QR code on the back of their badge to collect contact information. The conference app will be available 1 week before the conference.

Lead management profile questions (ex. When do you plan to purchase? Or, What industry are you in?) can be created by your organization (optional) through the Exhibitor Portal . Once the QR code is scanned, a list of custom questions will appear. You will record the answers directly in the conference app. A report of all leads can be downloaded through the Exhibitor Portal. Please use your custom Exhibitor Portal token link, click on Lead Management, then add the questions where indicated. If you cannot find your token link, email info@metabolomicssociety.org and one will be sent to you again.

CAREER NIGHT
The Metabolomics 2024 Career Night is welcoming potential employers looking to fill positions in the next year! Both industry and academic employers are encouraged to sign up for a table, including academic employers with postdoctoral position openings. This networking event will allow you to meet with job candidates during Career Night in Osaka! Don’t miss out on these qualified job candidates and click here to sign up for a table at Career Night. Tables are free of charge, but a limited number are available. Don’t delay!