Sponsorship Details

Thank you for registering as a Platinum sponsor for Metabolomics 2024!  Below are a few things to be aware of to ensure your organization takes advantage of all benefits that come with your sponsorship.

PLATINUM SPONSORS


SEND ORGANIZATION LOGO
To place your logo on the conference website and other conference materials, send both a high-res logo (ex. .ai or .eps file, vector art preferred) as well as a .jpg file of your company logo.  Send these files to info@metabolomicssociety.org.  Once payment has been received for your sponsorship, the logo will be displayed on the conference website.


ADDITIONAL SPONSORSHIP OPPORTUNITIES
You can elect to broaden the exposure of your company/organization to conference attendees through the add-on sponsorship opportunities.  For more information, please review the additional options listed on page 7 of the Sponsorship Brochure.

HOTEL RESERVATIONS
All registrants attending Metabolomics 2024 are responsible for booking their own hotel accommodations.  Please visit the Hotel Information page on the conference website to book your room.   Attendees are responsible for all travel and hotel costs. 


INDIVIDUAL CONFERENCE REGISTRATION
All exhibition staff must be registered to attend Metabolomics 2024 and must wear their Conference badge to gain access to the exhibition area.  To access the Exhibitor Portal and take advantage of the (6) discounted full conference passes and (2) complimentary registrations for exhibit hall only passes that come with your Platinum sponsorship package, please refer to the "Sponsorship Details Available" email sent to your Sponsor Coordinator.  

For additional exhibition staff requiring an "Exhibit Hall Only" badge (no access to science sessions or events outside of the exhibit hall), the cost is $315.00 USD.   Note:  The person who completed the sponsor registration is NOT registered for the event.  Please contact info@metabolomicssociety.org with any questions.

The fee for the discounted conference registration is on the tiered scale detailed below.

  • Through April 1, 2024 - $560.00
  • Through May 20, 2024 - $655.00
  • Beginning May 21, 2024 - $705.00 


IMPORTANT:  Please register each person with their individual email address, that is separate from the email address used to register your sponsorship.  The information on your sponsorship registration will be overwritten when the same email address is used.  Each registration needs to have a unique email address to keep the registration records separate in the system. 


PRELIMINARY EXHIBIT HALL HOURS
Booths should be staffed during dedicated exhibit hall hours listed below.  The hall will be open all day, however the off-times will have very low traffic.  It is up to each sponsor to determine whether or not they will staff their booth during the low traffic periods. 

Monday, June 17  17:15 - 18:45
Dedicated Exhibit Hall Hours:
17:15 - 18:45     Welcome Reception and Poster Session 1

Tuesday, June 18  09:15 - 18:45
Dedicated Exhibit Hall Hours:
09:30 - 10:15     Break in Exhibit Area
12:00 - 13:30     Lunch served in Exhibit Area
15:00 - 15:30     Break in Exhibit Area
17:15 - 18:45      Poster Session 2

Wednesday, June 19  09:15 - 18:45
Dedicated Exhibit Hall Hours:
09:30 - 10:15     Break in Exhibit Area
12:00 - 13:30     Lunch served in Exhibit Area
15:00 - 15:30      Break in Exhibit Area
17:15 - 18:45      Poster Session 3

Thursday, June 20  09:15 - 10:30
Dedicated Exhibit Hall Hours:
09:30 - 10:30     Poster Session 4
12:15 - 13:30         Lunch served in Exhibit Area


EXHIBITION DISPLAY SPACE
All sponsorship packages come only with the space for your display in the Exhibit Area.   All schell scheme or custom booth builds are the responsibility of the sponsor.  Information on ordering items directly through the exhibition management company is coming soon.

EXHIBITION MANAGEMENT
Exhibitors will work directly with the Sakura International to organize their booth needs. Please begin by filling out the Exhibitor Booth Form by April 19, 2024. Any questions regarding the order form or your booth build can be directed to Michiko Jackson at michiko_jackson@sakurain.co.jp.  

Shipping Instructions
Freight to the ATC Hall must only arrive between June 11 – 13 and between the hours of 9 a.m. – 5 p.m (GMT +9).

All exhibitor materials must be cleared and shipped from the ATC Hall on June 20. No exhibitor materials may be left at the ATC Hall after June 20.

Shipping Label for Exhibitor Materials (must arrive June 11 – 13, 2024 between the hours of 9 a.m. – 5 p.m. (GMT +9))  

The Conference Organizers request that a company representative be present during exhibition stand move in and move out to supervise the safe delivery, construction, removal and collection of all exhibits.  The Organizers will not be held responsible for theft of an Exhibitor's goods, or responsibility for damage to property or lost shipments.

Self-Build Stands Set-Up:
Sunday, June 16, 2024: 12:00 – 18:00
Monday, June 17, 2024: 08:00 – 16:00
All stands must be set up, materials cleared and staff in place by 16:00 on Monday, June 17, 2024.

Self-Build Stands Dismantle:
13:30 – 17:00 on Thursday, June 20, 2024
All stands and materials must be cleared by 17:00 on Thursday, June 20, 2024.

Please ensure you advise your stand designers and builders that it must be possible to build and dismantle all stand designs within this timeframe.

LEAD MANAGEMENT
As prospects visit your booth, use the conference app to scan the QR code on the back of their badge to collect contact information.  The conference app will be available 1 week before the conference.  

Lead management profile questions (ex. When do you plan to purchase? Or, What industry are you in?) can be created by your organization (optional) through the Exhibitor Portal .  Once the QR code is scanned, a list of custom questions will appear.   You will record the answers directly in the conference app.  A report of all leads can be downloaded through the Exhibitor Portal. Please use your custom Exhibitor Portal token link, click on Lead Management, then add the questions where indicated.  If you cannot find your token link, email info@metabolomicssociety.org and one will be sent to you again.


CAREER NIGHT
The Metabolomics 2024 Career Night is welcoming potential employers looking to fill positions in the next year!  Both industry and academic employers are encouraged to sign up for a table, including academic employers with postdoctoral position openings.  This networking event will allow you to meet with job candidates during Career Night in Osaka!  Don’t miss out on these qualified job candidates and click here to sign up for a table at Career Night.  Tables are free of charge, but a limited number are available.  Don’t delay!

COMPLIMENTARY CORPORATE MEMBERSHIP
Your sponsorship includes Corporate Membership to the Society.  No further action is required from your organization to activate the Corporate Membership.

ADVERTISEMENT BENEFITS
Access to delegates through the Society’s email service
Email blasts will be sent on your behalf from the Society’s email service.  The Platinum Sponsorship allows your company/organization one (1) message to be sent within three weeks before and/or after the conference, between May 27 and July 8, 2024.  Platinum Sponsors are encouraged to use this e-blast to advertise their lunch presentation and generate sign-ups prior to the event.

Your Corporate Membership entitles you to (3) email blasts to be sent to the membership database.  Only one email can be sent in a 30-day period.  To schedule email blasts, submit a header as a .jpeg file and your text in a separate word document to info@metabolomicssociety.org.  E-blast text should be submitted 4 weeks prior to your desired send date, as there are limited openings available each month.  E-blasts must be used between January - April or August - December, 2024.

60-minute oral presentation
Platinum sponsors will be given a 60-minute oral presentation as part of the lunchtime agenda.  All conference attendees will receive a box lunch to take to the presentation.  Additional food and beverage in your presentation room may be purchased by the sponsor at an additional cost (not included in the sponsorship amount).  Please send an email to info@metabolomicssociety.org with your 1st and 2nd date preference for your presentation (Tuesday, 6/18, Wednesday, 6/19 or Thursday 6/20).  Every effort to accommodate your preference will be made, however presentation dates are assigned in the order that full payment is received.  Please send us your preferences by Tuesday, April 9.

To have a description of your Sponsor Presentation included in the conference app,  click here to access the abstract submission form.  Select “Approved Platinum Session” as your Presentation type.  For the Theme and Sub-Topic, select “Other – Platinum 60 min. Sponsor Presentation”.  We ask that you complete this by Monday, May 6 to be included in conference materials.

An eblast will be sent mid-April to all attendees encouraging them to log into the conference registration system to sign-up for Sponsor Presentations.  In preparation of this, you have the option to provide a one-page document or webpage to advertise your presentation on the conference website.  The Metabolomics 2023 website has examples of past Sponsors’ ads.  Please provide the one-page document by Tuesday, April 9.

Please note:  Your document or webpage may not include a registration or sign-up button.  All registrations for conference related activities must flow through the Metabolomics Society registration system.

8-minute Vendor Presentation
The designated Vendor Session will take place on Tuesday, June 18 from 3:30 – 5:15 p.m.  This is a time for our Platinum and  Gold sponsors to provide an overview of the novel instrumentations, tools and services available to the metabolomics community.  This is a fast and efficient way for all attendees to get an overview of the latest technology developments in the market.

The presentation should be scientific, where you can highlight novel development of instrumentation (software), tools or services to make the audience aware of your novel developments (not a sales pitch).  The previous Vendor Sessions in 2023 were well received, as they were scientific, interesting, and relevant for the audience.  If your company will have presentation slides, they can be dropped off at the Presentation Desk at the Osaka ATC Hall on Monday, June 17.

Please CLICK HERE to provide your presentation details no later than Monday, May 13.

Vendor Presentation Order

Platinum Presenter Group: Platinum Sponsors will present from 3:30 - 4:35 p.m. Each Sponsor will have 8 minutes to present. At the end of the Platinum session, there will be a group Q&A for all Platinum panelists.

  • Thermo Fisher Scientific
  • Agilent Technologies
  • SCIEX
  • Bruker
  • Shimadzu Corporation
  • Waters Corporation

Gold Presenter Group: Gold Sponsors will present after the Platinum Sponsors from 4:35 - 5:15 p.m. Each Gold Sponsor will have 8 minutes to present. There will be a group Q&A at the end of the Gold panelists.

  • Owlstone Medical
  • Cambridge Isotope Laboratories
  • LECO Corporation
  • Miltenyi Biotec


One (1) push notification in the conference app.
Platinum Sponsors have the opportunity to submit a push notification that will be sent through the conference app.  The notification must be 140 characters or less.  Verbiage for the notification will be due Friday, June 7.

Custom Signage
Platinum sponsors have the opportunity to create a custom meter board sign (W968 x H2000) sign to display at the conference with custom graphics the Sponsor provides. The visible portion for the graphic (outside the frame) is W950mm x H1980mm. Please click here to view the specifications for the artwork.  Conference organizers will manage the sign order.  Art will be due Wednesday, May 8.

Profile/advertisement in digital abstract booklet
Platinum - full-page profile/advertisement.  
Please follow the below guidelines to ensure your ad is viewed properly in a digital format (downloadable pdf). Failure to do so may cause your ad to be viewed less than optimal.  Ad sizes are indicated in inches.  Artwork will be due Wednesday, May 1.

     Recommendations to ensure your AD will be viewed as intended:

  • Recommendation of at least .25" margin for live area.
  • Provide a press .pdf with fonts embedded or converted to outlines.
  • Recommended DPI of raster images is 150 - 300 dpi at 100% size.
  • Provide trim marks.


Corporate Poster
Your sponsorship includes space for a corporate poster in the poster sessions on a designated sponsor's board.  It is not required that you select a Theme/Sub-topic from the Abstract Submission page, but rather you can present on any topic you'd like.  To submit the abstract for your corporate poster, click here to access the abstract submission form.  Select "Poster" as your Presentation Type and for the Theme and Sub-topic, select "Other - Platinum Sponsor Corporate Poster".  The deadline to submit information for your corporate poster to be included in conference materials is Thursday, May 16.  The Poster Guidelines are now available on the conference website.

Twitter Visibility
Platinum and Gold Sponsors have the opportunity to submit (optional) a sentence or two  in response to the question:  What is your favorite part of attending the annual Metabolomics conference?  
Alternatively, you can submit a second response, that is a company highlight or innovation you would like to share with attendees prior to arrival, or even an advertisement for your booth presence.  Answers to both should be brief (max 2 sentences or 280 characters, each).   Your comment and logo will be placed on Twitter in a graphic similar to the below.

METABOLOMICS SOCIETY | metabolomicssociety.org